RFP - Pre Event Debris Monitoring Services #17907

The City of Gulfport, Mississippi is requesting proposals from qualified firms and/or individuals to provide Debris Monitoring Services. The Debris Monitor shall assist the City of Gulfport in its emergency debris management and planning by monitoring the field operations regarding all storm generated debris: debris pickup, debris hauling, debris staging and reduction, temporary site management, debris management, and final disposal of debris to an approved facility in order to eliminate immediate threats to life, public health and safety, and assist in the economic recovery to the City in-the event of a natural or man-made catastrophe . It is the intent of this solicitation to enter into a pre-event contract, which could result in no immediate cost to the City.

Information packages concerning the request for proposals are available at the City of Gulfport, Office of Procurement, 1422 23rd Avenue, Gulfport, MS 39501 between the hours of 8 A.M. and 5 P.M ., Monday through Friday. Also, available for download through PH Bidding at www.gulfport-ms.gov . 

Delivery - One (1) original, three (3) copies and one (l) electronic copy (USB only) of the proposal shall be submitted. Alternatively, proposals can be submitted electronically to www.gulfportmsbids.com .All proposals must be received by the Office of Procurement, Attn: Jessica Versiga, 1422 23rd Avenue, Gulfport, MS 39501, 228868-5705, no later than 10:00 a.m. local time on April 11, 2025, after which time they will be referred to the Selection Committee. Any submittal received after the above stated date and time will be returned unopened.

The selection committee will evaluate the proposals and make recommendations to City Administration and the Governing Authority based upon the following set of criteria. The list is NOT in order of importance.

1. Past Performance
2. Experience and Ability
3. Understanding of Project Requirements
4. Approach and Method
5. Cost/Fee Proposal

A Pre-Bid Conference will be held at The Department of Public Works, 4050 Hewes Avenue, Gulfport, MS 39507 beginning at 2:00 p.m. on April 3, 2025. Although the Pre-Bid Conference is not mandatory, all potential bidders are strongly encouraged to attend.

Inquiries - All inquiries shall be in writing and directed to the following office. All questions or requests for clarifications will be addressed by 2:00 pm local time on April 7, 2025.

Office of Procurement
Attn: Jessica Versiga
1422 23rd Avenue
Gulfport, MS 39501
jversiga@gulfport-ms.gov

The selection committee will review each proposal based on the grading criteria. The Governing Authority retains the ultimate authority in making these determinations. The selection committee may develop a short list from which interviews will be scheduled and evaluation will be based ONLY on the data submitted in response to the request for proposal and such other information as the City of Gulfport may deem necessary or appropriate. Upon final selection(s) and a determination made by the Governing Authority, negotiations may commence and a written contract may be awarded to the individual(s)/firm(s) whose proposal is determined by the Governing Authority to be the most qualified.The successful firm must adhere to the City of Gulfport's policy concerning non-discrimination without regard to race, color, religious creed, handicap, ancestry, age, sex, sexual orientation or national origin.

The City of Gulfport reserves the right to reject any and all proposals, in whole or in part, and to discontinue contract execution, with any party at any time prior to final contract execution.

Direct contact with any City employee, including the Mayor, GRC Commissioners, including the Administration and City Council on the subject of this proposal is strictly forbidden. Violation of this paragraph will result in disqualification of your submission.

The successful proposal/bidder must comply with all applicable federal, state and local requirements contained in the Contract Documents, including but not limited to Section 3, Davis-Bacon Federal Wage Regulations (if applicable), E-Verify, etc., as identified in the request for proposal packet as HUD Contract Provisions for Non-Construction Contracts". All Women and Minority and Section 3 Contractors are encouraged to apply.

Publish in the Legal Section on: 03/19/2025 and 03/26/2025